Why Now Is the Perfect Time to Move from OpenText to SharePoint

Many organizations have relied on ECM systems like OpenText Content Server to securely manage documents. While OpenText once served as the backbone for storing critical company information, the way we work today has changed, and an organized filing cabinet simply isn’t enough anymore.

Collaboration is now the cornerstone of productive, high-quality work. Whether you’re working with your team or leveraging an AI assistant, most collaboration happens in Microsoft Teams, Outlook, and shared documents. If your content lives in a disconnected system that doesn’t integrate with these everyday tools, you’re creating unnecessary barriers to productivity.

Here are the top 5 reasons why now is the time to move from OpenText to SharePoint:

1.      Your Users Are Already Using Microsoft 365 Daily

For most companies, Microsoft 365 is the central hub for daily work. Employees start their day in Outlook and spend hours collaborating in Teams, with SharePoint quietly powering this experience behind the scenes.

Moving to SharePoint means bringing content into the tools your users already rely on. Documents stored in SharePoint integrate seamlessly with Teams, enabling real-time co-authoring in Word and other Office apps. Need to share a file? Attach it directly to an email in Outlook without leaving your workflow.

2.      Microsoft Copilot is Leading the Charge

Microsoft’s deep partnership with OpenAI has positioned Copilot at the forefront of AI innovation. With Copilot, you gain not just an assistant but access to advanced AI models designed to boost productivity and collaboration. Most importantly, your data remains secure within your Microsoft 365 tenant. This means your data is never used to train public models, ensuring privacy and compliance.

3.      Avoid Paying Twice

If you’re already paying for Microsoft 365 licenses to provide users with Outlook and Word, you’re also paying for SharePoint. Maintaining a separate, costly license for OpenText means you’re essentially paying twice for content management.

Migrating to SharePoint Online can reduce costs and maximize the value of your Microsoft investment. It simplifies your IT landscape and frees up budget for other strategic initiatives.

4.      No More Upgrades

Organizations often feel locked into legacy ECM solutions like OpenText due to upgrade costs, bug risks, or fear of losing features. Microsoft 365 eliminates these concerns with continuous updates that enhance security, collaboration, and AI capabilities. Moving to SharePoint isn’t just a short-term fix; it’s a future-proof investment.

5.      Treat Migration as an Opportunity

Transferring years of nested data from OpenText to SharePoint is a significant project, but it’s also a chance to clean house. Migration allows you to review existing content, archive what’s no longer needed, and design a modern information architecture that supports your business for years to come.

Conclusion

Modern content management is no longer just about secure storage; it’s about accessibility and collaboration. While OpenText has served as a reliable filing cabinet, SharePoint offers the next step: a modern, AI-powered platform built for real-time collaboration and seamless integration with Microsoft 365. As work increasingly revolves around connectivity and intelligent tools, moving to SharePoint ensures your content is secure, accessible, and ready to drive innovation.

Ready to Migrate? Choose Peregrine Migrate

Large-scale migrations don’t have to be overwhelming. Peregrine Migrate is purpose-built to move your content into SharePoint Online quickly, securely, and with full fidelity.

Unlike generic tools, Peregrine Migrate is designed for file shares and legacy ECM systems, ensuring smooth transitions from even the most complex environments.

Supported ECM systems include:

• OpenText Content Server

• Documentum

• IBM Content Manager OnDemand

• Hyland OnBase

• Livelink

• eDocs / Hummingbird

• SharePoint Server (on-prem)

With automated error handling, detailed logs, and robust mapping capabilities, Peregrine Migrate helps you reduce risk, accelerate timelines, and keep your migration on track.