Articles

Most shared drives have a few familiar problem areas. There is the project folder that was copied from last year’s project folder. The finance folder with exported reports saved every month. The HR folder with policy drafts, signed PDFs, multiple Word document versions, and scanned copies. The department archive that everyone is afraid to touch. Somewhere in there, the same file may exist five, ten, or even fifty times.

Most organizations know their file shares are messy. The problem is nobody knows exactly how messy until a migration project starts.

Site attestation and the inactive site policy engine are related SharePoint lifecycle controls, but they are not the same thing.

Most SharePoint environments do not become messy overnight. They usually get there one site at a time.

Most Microsoft 365 environments do not become messy all at once. Rather, they usually get there one site at a time through the ongoing creation of project sites, birthdays, retirements, and accidental sites.

Most SharePoint environments slowly accumulate completed projects and historical files, content that must be retained but is no longer actively used. Microsoft’s new file‑level archiving capability in Microsoft 365 Archive introduces a long‑missing middle ground, allowing individual files to move out of day‑to‑day collaboration while remaining preserved, discoverable, and governed. The result is clearer collaboration spaces, lower storage costs, and compliance that remains fi

This article looks at what Microsoft 365 E7 could mean, especially with Copilot and AI agents becoming part of everyday work — from productivity to security and automation.

Oversharing in SharePoint rarely looks dramatic. More often, it’s the quiet autocomplete mistake or the well‑intentioned click that gives the wrong person access. As AI tools make content more discoverable than ever, these small moments carry bigger consequences. This article explores why oversharing happens, why it matters, and how better governance—not user discipline—creates safer, more intentional collaboration.

For decades, landline phones were the communication tool of choice, largely because they were reliable and effective. But as technology has evolved, workers required email, calendars, and files in one place, and accessible from anywhere. Smartphones didn’t replace landlines because they failed; they offered an integrated platform for a connected, mobile world. A similar shift is happening in content management. Traditional systems like OpenText are the “landlines,” while Shar

Microsoft 365 Archive helps to address digital clutter, providing an easy way to move an entire SharePoint site to a less expensive storage space. However, it’s important to have a plan based on best practices before clicking that transfer button.