Articles

Oversharing in SharePoint rarely looks dramatic. More often, it’s the quiet autocomplete mistake or the well‑intentioned click that gives the wrong person access. As AI tools make content more discoverable than ever, these small moments carry bigger consequences. This article explores why oversharing happens, why it matters, and how better governance—not user discipline—creates safer, more intentional collaboration.

In IT, and data governance in particular, it’s easy to fall into a “see a nail, hit it with a hammer” mindset. When we think about permissions and searchability, the hammer we reach for most often is Microsoft Purview.

Large-scale content migrations are more than moving files—they’re complex projects requiring careful planning, the right tools, and lessons from experience. Here are five key takeaways:

Migrating from OpenText to SharePoint / Microsoft 365 isn’t just moving files. These platforms work differently, and treating them the same leads to problems. Success requires understanding key differences and planning ahead. Here are five common pitfalls and how to avoid them:

Many organizations have relied on ECM systems like OpenText Content Server to securely manage documents. While OpenText once served as the backbone for storing critical company information, the way we work today has changed, and an organized filing cabinet simply isn’t enough anymore.

Think of your cloud migration like moving into a new house: Before you start putting your belongings into boxes, it’s a good idea to sort through the drawers, clear out the junk, and decide what’s worth keeping. You might even stumble across a few things you didn’t know you still had.

For almost thirty years, IBM Content Manager OnDemand has served as a foundation for high volume document archiving across major industries, especially insurance, financial services, and utilities. Many insurers still call it simply “OnDemand,” a reflection of its long history and importance as one of the earliest large scale archival systems.

Microsoft 365 Archive helps to address digital clutter, providing an easy way to move an entire SharePoint site to a less expensive storage space. However, it’s important to have a plan based on best practices before clicking that transfer button.