OpenText vs. SharePoint Online: Why Many Organizations Are Making the Switch
- Ryan Bowler
- 19 hours ago
- 2 min read
For decades, landline phones were the communication tool of choice, largely because they were reliable and effective. But as technology has evolved, workers required email, calendars, and files in one place, and accessible from anywhere. Smartphones didn’t replace landlines because they failed; they offered an integrated platform for a connected, mobile world. A similar shift is happening in content management. Traditional systems like OpenText are the “landlines,” while SharePoint Online is the “smartphone” for today’s workplace.
Why Make the Switch?
1. Collaboration
OpenText: Collaboration often requires checking documents in and out, which can slow teams down.
SharePoint Online: Built for real-time collaboration and integrated with Microsoft 365, users can co-author documents directly in Teams or desktop apps.
Bottom line: SharePoint keeps content where work happens.
2. AI Assistants
Both platforms offer AI, but integration matters.
OpenText: Aviator AI focuses on content within OpenText for discovery and automation.
SharePoint Online: Microsoft Copilot, powered by OpenAI, works across Outlook, Teams, and SharePoint, serving as a universal assistant for your entire workday.
Advantage: Copilot understands context beyond documents, offering broader support.
3. User Experience
Adoption depends on ease of use.
OpenText: Specialized and often complex.
SharePoint Online: Familiar Microsoft interface lowers the learning curve.
Result: Higher adoption and better ROI.
4. Platform Integration
Both OpenText and Microsoft offer large platforms with many integrated products. The key difference is where the average employee spends their day.
OpenText: Strong internal integration.
SharePoint Online: Native to Microsoft 365 tools like Teams, Outlook, Word, and Excel.
Benefit: Workflows and file access without leaving your daily apps.
5. Cost
OpenText: Requires separate licensing and maintenance.
SharePoint Online: Included in most Microsoft 365 business licenses.
Impact: Consolidate costs and maximize existing investments.
Conclusion
OpenText remains valuable for specialized needs like records management; however, the trend toward SharePoint Online is clear: organizations want a platform that’s secure, collaborative, and intelligent.
Are you ready to migrate to SharePoint Online? With Peregrine Migrate, you can move content seamlessly and securely to unlock the full power of Microsoft 365.
Start your migration journey today. Contact us to learn how Peregrine Migrate simplifies and accelerates your move to SharePoint Online.