Articles

Migrating from Hyland OnBase to SharePoint Online is rarely just a document move. In many organizations, OnBase has supported real business work for years. Finance teams use it for invoices. Human Resources uses it for employee records. Planning, permitting, legal, or operations teams rely on it for case files, approvals, and scanned documents.

Many organizations eventually reach the same point with OpenText Content Server. After it has been in place for years, the system holds important business records, project files, contracts, drawings, correspondence, approvals, emails, controlled documents, and historical content. It may also include custom modules, workflows, integrations, inherited permissions, business workspace templates, and add-ons that only a few people still understand.

Migrating from OpenText to SharePoint / Microsoft 365 isn’t just moving files. These platforms work differently, and treating them the same leads to problems. Success requires understanding key differences and planning ahead. Here are five common pitfalls and how to avoid them:

Think of your cloud migration like moving into a new house: Before you start putting your belongings into boxes, it’s a good idea to sort through the drawers, clear out the junk, and decide what’s worth keeping. You might even stumble across a few things you didn’t know you still had.

For almost thirty years, IBM Content Manager OnDemand has served as a foundation for high volume document archiving across major industries, especially insurance, financial services, and utilities. Many insurers still call it simply “OnDemand,” a reflection of its long history and importance as one of the earliest large scale archival systems.

Archiving isn’t something to be left until a later date. By planning for it early in the migration process, you ensure that your SharePoint Online environment is efficient, compliant, and easy to manage.