Articles

Oversharing in SharePoint rarely looks dramatic. More often, it’s the quiet autocomplete mistake or the well‑intentioned click that gives the wrong person access. As AI tools make content more discoverable than ever, these small moments carry bigger consequences. This article explores why oversharing happens, why it matters, and how better governance—not user discipline—creates safer, more intentional collaboration.

In IT, and data governance in particular, it’s easy to fall into a “see a nail, hit it with a hammer” mindset. When we think about permissions and searchability, the hammer we reach for most often is Microsoft Purview.

Microsoft 365 Copilot is a powerful AI tool, which acts like an expert researcher with access to your organization's digital library. It retrieves information from emails, files, and SharePoint Online to answer questions and streamline work. But like any good library, you need a system to designate which sections are open for public research and which are restricted.