SharePoint 2016 to SharePoint Online Migration for Cracker Barrel
Cadence Solutions partnered with Cracker Barrel to migrate its legacy SharePoint 2016 environment to SharePoint Online, modernize the company intranet, and deploy a secure internal Copilot agent. The initiative streamlined the employee experience, improved productivity, and eliminated six on-premises servers, reducing infrastructure costs.
Client Overview
Cracker Barrel Old Country Store, Inc. rooted in a rich legacy of warmth, generosity, and tradition is on a mission to bring the goodness of country hospitality to life. Since the first store opened in Lebanon, Tenn. in 1969, Cracker Barrel has been serving up abundant portions of craveable homestyle food and offering one-of-a-kind retail finds. With approximately 660 company-owned Cracker Barrel Old Country Store locations in 43 states, the brand continues to honor its heritage while welcoming everyone with more than a meal.
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The Challenge
Cracker Barrel’s on‑premises SharePoint 2016 environment was nearing its end‑of‑life phase. It hosted the company’s employee intranet, and with external support scheduled to end soon, the IT team saw an opportunity to evaluate more sustainable options.
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The Solution
Cadence Solutions undertook the project to migrate Cracker Barrel’s data from SharePoint 2016 to SharePoint Online. The data migration project went beyond flipping the switch on infrastructure by also including a modernization of the intranet site, aptly named The Barrel, presenting a significant opportunity to rethink the site’s overall look and feel while addressing both functional and aesthetic pain points.
The scope of the project included:
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1-for-1 Data Migration of historical information to the new site
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Implementing a visual refresh and functional modernization of the site
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Release of an internal Copilot agent for content hosted on the site
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The People Component
The new Intranet site gives employees a fresh site that is easier to use, which helps to streamline accessing key information. The introduction of a Copilot Agent, dubbed as The Barrel agent, scoped to internal documents only, now provides only relevant internal information, giving access to quick answers to employee questions, while keeping all information secure, relevant, and tailored to the company’s workflows. In this way, focused automation is driving productivity for employees at Cracker Barrel.
"Cadence felt like genuine partners from the outset, listening to our needs and delivering exactly as planned without surprises on scope or cost."
Kevin Wales
Vice President, Application Development and Enterprise Architecture
The Impact
With the new solution in place, Cracker Barrel has embraced a more efficient and secure way of working, highlighting the power of adapting to new technology to drive success. The modernization to SharePoint online wasn’t just a technical upgrade; it was a strategic necessity. A total of six outdated servers were eliminated in the process, resulting in a leaner IT department budget, while also making better use of the company’s existing software licenses. In tandem, the client’s newly modernized Intranet site and Copilot agent now provide staff with improved access to information, contributing to increased productivity and better adherence to company policies and procedures.
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Technologies Used
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SharePoint Online
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Copilot
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The Cadence Difference
At Cadence Solutions, we don’t just migrate data, we redefine how enterprises operate in the digital age. By aligning technology with strategic business objectives, we empower organizations to unlock efficiency, drive innovation, and future-proof their operations. Our approach ensures not only a seamless transition, but also long-term value through enhanced collaboration, automation, and scalable digital infrastructure.